In partnership with PR News, “Lessons Earned” is a series featuring IPR Trustees discussing a hard-fought lesson or triumph that helped to mold or change their career. In this installment, we hear from IPR Trustee and Aflac’s SVP, chief ESG and CCO Catherine Hernandez-Blades.

There are few businesses that the COVID-19 pandemic has not touched. At Aflac, business imperatives are to protect our people, secure continuity for the benefit of our policyholders and continue to drive the capital strategy, ensuring liquidity.

Start Strong, Start Smart
We began by creating a map of all possible stakeholders, what they need to know and where they go for information.

Similar to many businesses, in two weeks, the company went from a single-digit percent of telecommuters to more than 90 percent remote workers.

While there are issues with this arrangement, it was necessary. The set-up allowed us in short order to ensure business continuity, which is allowing us to deliver on our promises to customers.

In addition, shareholders need to have confidence in the actuarial science that by definition prices risk. We are modeling based on the most recent pandemic—in this case, the Spanish Flu, which began in 1918 and lasted into the early 1920s.

Aflac must provide frequent, updated information to stakeholders, including: the board of directors, analysts, government officials, sales leadership, the general public, a field force of independent sales contractors, employees, supply chain partners, media, brokers, customers and more than 50 different regulatory bodies.

During the first three weeks of the pandemic, about one-third of Aflac’s corporate communications team drafted and distributed more than 150 pieces of communications.

Streamline Updates
Obviously, that’s a lot of messaging. On the other hand, we are trying to communicate only when necessary. One tactic we’ve been using is to condition audiences to head to a single place for updates. That way, you can make changes in real time, rather than constantly distributing updates en masse.

This pandemic is a fluid situation, which is why solutions to communicate in real-time are best.

From 50,000 Feet to 5,000
On a typical day, a communications executive spends most of her time at the 50,000-foot level. She uses all of her business acumen to develop and drive company strategy, not just communications strategy, while ensuring her team executes on it flawlessly.

During a crisis, leaders must quickly parachute to the 5,000-foot level, roll up their sleeves and bang out reams of copy. We were all drafting, approving and publishing, including me.

That brings to mind another important lesson: lean on your team! During a crisis, there’s still a component of business as usual. It’s important to make sure you have business continuity issues covered.

For example, Aflac completed a large acquisition in the midst of this pandemic. Certainly there were allowances for the pandemic and our response to it; still, some part of the business continues.

Courage is Critical
In spite of this dark moment, the world is changing for the better. For example, PRNEWS is compiling a running list of brands, organizations and people doing good during the pandemic.

It includes examples such as CVS Health providing free prescription drug delivery and Aflac’s own CEO, Dan Amos, donating $1 million for a challenge grant at a Georgia hospital.

It is crucial for everyone to look out for one another during this time. Which leads to the most important lesson: stay safe, take care of yourselves and each other!

This post was originally published with PRNEWS. Link to the original article is found here. 

Catherine Hernandez-Blades is Chief ESG and Communications Officer at Aflac. With 25 years of professional success in optimizing operations, driving revenues, decreasing expenses, and building high-performing diverse teams, Hernandez-Blades is a metrics-focused strategist, marketer, tactician and leader who understands the business side of the business. An acknowledged change agent, she spent the last 15 years building organizations from the ground up and orchestrating and implementing large-scale turnarounds in highly regulated industries for international public companies in the Fortune 500.

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Heidy Modarelli handles Growth & Marketing for IPR. She has previously written for Entrepreneur, TechCrunch, The Next Web, and VentureBeat.
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